TASK RESPONSIBILITIES:
Minute-Taking & Meeting Support
- Prepare agendas, attend Board and Committee meetings, and take accurate and comprehensive minutes.
- Ensure timely distribution and archiving of minutes and meeting documentation.
- Maintain a high level of confidentiality and discretion in handling sensitive corporate matters.
Corporate Governance- Support the Board of Directors and senior management in ensuring compliance with corporate governance standards and internal policies.
- Monitor and advise on regulatory changes affecting the company’s governance framework.
Statutory Compliance- Maintain statutory registers and ensure timely filings with relevant authorities (e.g., RCS, CSSF, EASA).
- Coordinate the preparation and submission of annual reports, shareholder resolutions, and other legal documents.
Administrative and Legal Support- Liaise with external legal advisors, notaries, and regulatory bodies.
- Assist in drafting and reviewing corporate documents, including shareholder agreements, powers of attorney, and internal policies.
Record Management- Ensure proper documentation and archiving of corporate records in compliance with legal and internal requirements.
ESSENTIAL REQUIREMENTS FOR THE POSITION:
- Degree in Law or Business Administration
- At least 5 years experience in a similar Company Secretary or Corporate Governance role, preferably in the aviation or transport sector.
- Strong minute-taking skills with excellent written and verbal communication in English; fluency in French is an asset.
- Solid understanding of Luxembourg corporate law and regulatory environment.
- High attention to detail, organizational skills, and ability to manage multiple priorities.
- Discretion, integrity, and professionalism in handling confidential information.
- Proficiency in Microsoft Office Suite and document management systems.
WORKING CONDITIONS:
- A Certificate of good conduct (Casier judiciaire, Polizeiliches Führungszeugnis) will be required in case of positive selection
- Permanent Contract, Full time
- Location: HQ, Luxembourg (Sandweiler)
- Travel required: Occasional travel