Corporate Secretary

TASK RESPONSIBILITIES:

• Minute-Taking & Meeting Support

  • Prepare agendas, attend Board and Committee meetings, and take accurate and comprehensive minutes.
  • Ensure timely distribution and archiving of minutes and meeting documentation.
  • Maintain a high level of confidentiality and discretion in handling sensitive corporate matters.

• 
  Corporate Governance

  • Support the Board of Directors and senior management in ensuring compliance with corporate governance standards and internal policies.
  • Monitor and advise on regulatory changes affecting the company’s governance framework.

• 
  Statutory Compliance

  • Maintain statutory registers and ensure timely filings with relevant authorities (e.g., RCS, CSSF, EASA).
  • Coordinate the preparation and submission of annual reports, shareholder resolutions, and other legal documents.

• 
  Administrative and Legal Support

  • Liaise with external legal advisors, notaries, and regulatory bodies.
  • Assist in drafting and reviewing corporate documents, including shareholder agreements, powers of attorney, and internal policies.

• 
  Record Management

  • Ensure proper documentation and archiving of corporate records in compliance with legal and internal requirements.

ESSENTIAL REQUIREMENTS FOR THE POSITION:

• Degree in Law or Business Administration
• At least 5 years experience in a similar Company Secretary or Corporate Governance role, preferably in the aviation or transport sector.
• Strong minute-taking skills with excellent written and verbal communication in English; fluency in French is an asset.
• Solid understanding of Luxembourg corporate law and regulatory environment.
• High attention to detail, organizational skills, and ability to manage multiple priorities.
• Discretion, integrity, and professionalism in handling confidential information.
• Proficiency in Microsoft Office Suite and document management systems.

WORKING CONDITIONS:

• A Certificate of good conduct (Casier judiciaire, Polizeiliches Führungszeugnis) will be required in case of positive selection
• Permanent Contract, Full time
• Location: HQ, Luxembourg (Sandweiler)
• Travel required: Occasional travel