Personal Assistant to the CEO/COO & Officer Manager - Temporary Position (12 months) - TravelPro

Join Travel Pro – a trusted travel partner for professionals and corporations

Based in Luxembourg, Travel Pro is recognized for its personalized, high-quality service, tailored to the complex needs of business travelers. With a reputation built on trust, efficiency, and attention to detail, we are the go-to partner for clients seeking reliability and excellence in corporate travel management.

Temporary Position: Personal Assistant to CEO & COO / Office Manager

To cover a maternity and parental leave, we are looking for a skilled individual to join our team on a temporary full-time contract (CDD) of 12 months, with the possibility of extension depending on business needs. Based in Merl (Luxembourg), the successful candidate will report directly to the CEO and COO and play a key role in both executive assistance and office operations. A proper handover will be ensured prior to the start of the mission.

Key Responsibilities & Missions:

• 
  Coordinate complex calendars and meetings for the CEO, COO, and Sales & Marketing teams

• Manage business travel bookings, expense reports, and frequent flyer programs

• Prepare and format reports, presentations, and internal documents

• Handle confidential files, NDAs, and sensitive correspondence with the utmost discretion

• Ensure smooth daily office operations, including supplies, vendor relations, and facilities oversight

• Liaise with external IT partners to troubleshoot technical issues

• Welcome visitors, manage phone lines, and ensure a tidy, professional reception area

• Support onboarding and offboarding processes in coordination with HR

• Organize employee events, birthdays, after-works, and larger internal or client events

• Coordinate training schedules and assist with state-funded training declarations

Candidate Profile

• 
  Minimum 3 years of experience in a Personal Assistant and/or Office Manager role

• High level of discretion, confidentiality, and reliability

• Proactive, service-minded, and able to manage multiple priorities with ease

• Strong communication skills in English; additional languages such as French, German or Luxembourgish are a plus

• Excellent command of Microsoft Office tools (Outlook, Word, Excel, PowerPoint)

• Familiarity with basic HR, invoicing, and training coordination processes is a strong asset

Why Join Travel Pro?

Joining Travel Pro means working in a dynamic, human-scale environment where professionalism, autonomy, and team spirit are highly valued. You’ll collaborate closely with leadership, contribute to a meaningful mission, and enjoy a role that offers both variety and impact. Whether you're looking to strengthen your experience in office management or thrive in an executive support position, this role offers a unique opportunity to make a real difference during a key transitional period.