Job Summary
3F Venture is a Luxembourg-based venture studio that accelerates the commercial success of emerging companies by allocating resources across multiple ventures.
We are looking for an Operational Project Manager to join the COO’s team. In this role, you’ll be at the center of daily operations and cross-functional projects: structuring reports, coordinating hiring, managing freelancers and vendors, and ensuring projects run smoothly from idea to execution.
If you get excited about turning chaos into clarity, learning how businesses are built from the inside out, and making a tangible impact across multiple projects, this role is for you. You’ll get hands-on exposure to how businesses are built from the inside, working across several ventures at once, and making a tangible impact on growth and efficiency.
This position is on-site at our Luxembourg office.
Job Description
Responsibilities:
1. Project Coordination & Execution
- Plan, track, and deliver operational projects (e.g. process rollouts, client integrations, internal events, vendor management).
- Break down goals into actionable steps, set priorities, and follow through on execution.
- Align stakeholders across business, service, and compliance teams to hit deadlines.
2. Reporting & Documentation
- Build and maintain internal reporting systems (dashboards, trackers, meeting notes).
- Organize, file, and maintain accounting and legal documents, ensuring compliance with Luxembourg standards.
3. Hiring & Vendor Management
- Support recruitment processes (candidate coordination, interview scheduling, freelancer onboarding).
- Manage relationships with vendors, consultants, and freelancers to ensure high-quality and cost-efficient outcomes.
4. Research & Analysis
- Conduct research on operational, regulatory, and industry topics.
- Present findings in a clear, actionable way to support the COO and leadership team.
5. Communication & Coordination
- Act as a link between the COO and teams, ensuring updates, priorities, and tasks are communicated clearly.
- Draft summaries, briefs, and follow-ups to keep projects moving.
- Liaise with external stakeholders such as regulators, partners, and government bodies when needed.
Requirements:
- Proven experience as Project Manager, Operations Manager, or Assistant in startups, fiduciaries, or fast-paced environments.
- Strong organizational and process-building skills.
- Proficiency with MS Office Suite, Google Workspace, Notion, and project management tools.
- Excellent written and verbal communication skills.
- Fluency in English and French; German is a plus.
- Detail-oriented, proactive, and adaptable — able to manage multiple projects at once.
- Collaborative mindset with the ability to work independently and take initiative.
Benefits and Compensation:
- Competitive salary based on experience;
- Exposure to multiple industries and international clients;
- Minimal bureaucracy and a flat, entrepreneurial culture;
- Opportunities to take ownership of projects and grow quickly.
Company Culture & Values
At 3F Venture, we create companies that simplify business operations for SMEs across Luxembourg and the EU. We build transformational infrastructure, digital-first, scalable businesses that tackle the most bureaucratic and outdated sectors head-on. Our mission? Free entrepreneurs from paperwork so they can focus on growth, innovation, and real value.
Our culture is built on:
- Make It Happen – outcomes over effort, deadlines are sacred.
- Say It Straight – clear, direct, fact-based communication.
- Stay Fluid – adapt fast, treat change as opportunity.
- Speak Up & Execute – ideas matter only when followed by action.
- Spark Required – we bring energy, curiosity, and drive.
- Jokes Allowed, Pressure Out – humor welcome, respect mandatory.
If this excites you, take the next step.
Learn more at https://3f.lu/
Job Types: Full-time, Permanent
Application Question(s):
- Do you speak French and English fluently?
- What are you salary expectations? (EUR/per month)
- Are you located in Luxembourg?
