HR Administrative & Payroll Officer

We are currently looking for an experienced Administrative & Payroll Officer to join our HR team for a maternity/parental leave replacement.

Member of the HR Admin/Payroll team in place, under the supervision of the Payroll and Admin Team Leader, you will handle employee administration and support the in-house payroll process of about 550 employees. In close collaboration with the whole HR team, you will bring daily assistance to employees for HR matters.

Key Accountabilities

Payroll activities

• Prepare and check the complete payroll process;
• Ensure all payroll-related tasks are handled efficiently and with confidentiality;
• Maintain regular contact with public administrations for compliance and follow-up of employee-related files;
• Provide accurate and timely advice to employees regarding salary calculations, labour law, social security and taxation;
• Extract, prepare and provide payroll-related data for internal and external audits, controls or reporting purposes.

Administrative tasks

• Prepare and follow-up on contracts and addendums, including seasonal contracts and on ad-hoc agreements (e.g. for scientific visitors and trainees);
• Update HR databases on a daily basis, including wages, time management and standard HR dashboards;
• Manage all types of employee absences (sick leave, annual leave, etc);
• Advice employees on various HR topics;
• Maintain and update employee and organizational data in the HRIS (Mpleo);
• Prepare specific reports and data for both internal and external stakeholders.

Key Skills, Experience and Qualifications

• Bachelor’s degree in human resources, administration, accounting or legal orientation;
• Fluency in French and Englis his mandatory. Luxemburgish and German are an asset, particularly in the context of interactions with public Administrations in Luxembourg;
• Proven experience of minimum 5 years in payroll management and HR administration in Luxembourg;
• Proficiency in at least one Luxembourg payroll software (PayEase preferred) & HRIS, good command of Excel
• Solid knowledge of Luxembourgish labour law, social security and tax regulations;
• Skilled with numbers, database management, versatility in HR administrative matters;
• Agility to manage workload and respect deadlines, flexible and adaptable to changes of priorities;
• Rigor and concern for accuracy, strong organizational skills and able to exhibit a high level of confidentiality;
• Excellent communication and interpersonal skills, good listening skills, and team spirit.

Applications including a cover letter and a curriculum vitae should be sent before the 15th September 2025 via our website www.LIH.lu/jobs with the ref: MC/HRAPO0725/CL/HR.

Gender Equality

The LIH is an equal opportunities employer. We are fully committed to removing any discriminatory barrier related to gender, and not only, in recruitment and career progression of our staff. The LIH is attentive to gender representation among its leadership staff and aims to eliminate obstacles to the recruitment and promotion of female leaders and their career development.