Administrative assistant – APR

Your Day to Day

• Receive, verify, and record supplier and customer invoices in the accounting system.
• Issue customer invoices and monitor their payment (follow-ups, managing unpaid invoices).
• Control and process supplier invoice payments, monitor due dates, and perform bank reconciliations.
• Monitor cash flow related to invoicing (incoming and outgoing payments).
• Manage invoice-related disputes: identify, process, and resolve issues with suppliers and customers.
• Assist in preparing VAT returns and other periodic tax declarations.
• File, archive, and manage accounting documents (invoices, payment receipts, etc.).
• Produce regular reports on customer/supplier account status and payments.
• Communicate with internal departments, suppliers, and customers regarding invoicing and payment queries.

Your profile

• Education in administration, accounting, or management (equivalent to high school diploma to two-year degree, e.g., BTS in Accounting, DUT GEA, or similar).
• Proficient in office software (Excel, Word) and accounting software (such as Sage, EBP, or equivalents).
• Good knowledge of invoicing procedures, payment management, and basic general accounting principles.
• Organized, thorough, autonomous, and able to meet deadlines.
• Ability to handle multiple tasks simultaneously, prioritize, and work under pressure during closing periods.
• Strong interpersonal skills, diplomacy, and effective communication with various stakeholders (internal and external).
• Analytical mindset, attention to detail, and ability to spot anomalies or inconsistencies in documents.
• Discretion and respect for the confidentiality of processed information.
• Good command of English (especially for international companies).
• Previous experience in a similar position in an SME, accounting firm, or large company.
• Knowledge of applicable tax and social regulations related to invoicing and payments.