Company Description
Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance
We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.
With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian.
Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.
Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.
Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.
What’s In It For You
- Competitive salary
- We are globally hybrid
- Flexible working hours
- Private Pension Plan
- Private medical insurance
- Annual Salary Review
- Luncheon Vouchers
Job Description
Main Responsibilities
- To liaise and communicate accurately, clearly and on a timely basis with clients and other professional advisers as required in order to operate, manage and administer the structures. Awareness of good corporate governance is important together with a proactive approach to managing and delivery on client expectations.
- To work closely with the accounting team to ensure that the bookkeeping and accounting arising from all transactions, and in particular the investment transactions, are performed in a timely and accurate manner and provide such support and guidance as is necessary to ensure that this objective is constantly met. The relationship with the accountants must be interactive.
- Be the central point of contact and coordinate the bank account opening process for different clients and ensure that any banking changes appropriately actioned.
- To calculate and pay, on behalf of the fund and other entities, all fees and expenses payable, in accordance with the Company’s agreed procedures.
- To arrange approval and payment of all invoices received, in accordance with the Company’s agreed procedures.
- To ensure that each structure’s cash is held in accordance with the constitutive documentation appropriate cash management policies and service level agreements.
- To arrange the timely transfer of funds including for investment purchases and distributions within the required deadlines, in accordance with the Company’s agreed procedures.
- To arrange foreign exchange deals as required, in accordance with the Company’s procedures.
- To reconcile bank accounts, in accordance with agreed procedures and follow up outstanding reconciling items.
- To ensure that the entities in the structure operate within their Investment Guidelines and meet their on-going statutory and regulatory requirements.
- To understand each structure allocated and monitor and that the entities in the structure are run and administered in accordance with the constitutive documentation, service level agreements and other operational memoranda.
- To maintain investor data and registers to a high standard of accuracy
- Acting as the client's contact person for legal and administrative matters, and liaising with in-house and external service providers;
- Provide assistance in the context of constituting new entities and liquidations, and also draft and review legal documentation with the help of the Managers;
- To help in the management of the billing process: issue invoices, send them to clients, and control settlement;
- To ensure that RCS extracts are up to date and reflect the entities’ status;
- Escalating any issues/risks arising promptly to the Managers where appropriate;
- To assist the Managers, providing daily support as requested;
#LI-JM1
#LI-Hybrid
Qualifications
- Experience in funds administration or financial services environment;
- Understanding and technical knowledge of funds administration, Luxembourgish Law;
- Excellent interpersonal skills and the ability to communicate effectively with clients and colleagues at all levels;
- Flexibility, energy and enthusiasm;
- Ability to work under pressure and meet deadlines;
- A solution-driven attitude to problems;
- Able to work independently and capable to prioritise tasks as appropriate;
- Good organisational skills and the ability to work methodically and accurately
- Collaborative and a team player;
- Strong IT skills;
- Fluency in English (written and orally), with any other language (French, German, Spanish) being considered as an advantage.
Additional Information
Our Values
All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are:
- We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
- We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
- We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
- We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
- We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.
Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected].
We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.
