Your Job
Support the Executive Vice President and several Business Leaders by managing daily activities, coordinating international teams, and acting as the main point of contact for both internal and external stakeholders. This role involves organizing meetings and events, handling communications, and ensuring smooth operations across different time zones. You will help the Executive Vice President stay focused on strategic priorities by providing reliable support, using your judgment, organizational skills, and ability to manage multiple tasks in a multicultural and dynamic environment.
Role located in Bertrange but subject to move to Luxembourg Central train station by 2026.
Our Team
You will additionally supervise the administrative team of Luxembourg Headquarters.
What You Will Do
- Provide high-level administrative support to the Executive Vice President and Business team leaders by managing complex calendars, coordinating and prioritizing schedules, and acting as both gatekeeper and facilitator to optimize time management. Proactively handle conflicting demands, ensure timely completion of projects under tight deadlines, manage tasks, draft confidential correspondence.
- Oversee the end-to-end coordination of global travel arrangements, including visa processing and on-site logistics. Collaborate with the on-site team to organize meetings and dinners. Ensure timely follow-up after the trip, including the preparation and submission of expense reports.
- Lead and support key relationship-building efforts and manage special projects that may have a broad organizational impact.
- Facilitate on-site internal communication to ensure that key messages are effectively delivered to the appropriate teams.
Who You Are (Basic Qualifications)
- Bachelor's degree in Business Administration or related field.
- English fluency mandatory.
- Demonstrated professional experience with strong work tenure.
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Collaborative team player with strong interpersonal skills.
What Will Put You Ahead
- Fast learner and early adopter of digital tools and new technologies.
- Additional languages.
- Communications, Partnerships, and Outreach: Promptly provides materials about the team and organization upon request. Expert-level written and verbal communication abilities.
- Organizational skills: Able to manage multiple tasks efficiently with strong attention to detail.
- Strong interpersonal skills: Skilled at building relationships with team members, partners, and board members.
- Proactive and solution-oriented: Strong decision-making capabilities and initiative in solving problems.
- Team player with autonomy: Works well in a team and independently with equal effectiveness. Ability to work through others.
- Discreet and adaptable: Handles confidential information with care and manages competing demands effectively.
- Results-driven: Consistently meets high performance goals in fast-paced environments.
- Strategic mindset: Forward-thinking and actively proposes solutions and improvements.
At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.
Who We Are
As a Koch company, Guardian Industries makes products that improve the quality of life. From glass that dramatically reduces energy usage and increases comfort in buildings, to automotive parts that enhance connectivity, we have a relentless focus on making better products and developing better solutions for our customers.
At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.
Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.
