Conducting Officer - Portfolio Management, Marketing and UCI Administration

About the role:

As a Conducting Officer in charge of Portfolio Management, Marketing and UCI Administration (oversight), you play an instrumental role in managing private equity funds, fund of funds, marketing the funds and overseeing UCI administration activities in accordance with Luxembourg regulatory requirements (e.g., CSSF Circular 18/698, AIFMD, UCITS). You will act as one of the designated day-to-day managers of the AIFM, ensuring full compliance with applicable regulations and supporting strategic fund operations and growth.

You work closely with third-party investment advisors to streamline the investment process, ensuring that all activities align with our regulatory obligations and internal policies. Your analytical skills are vital in reviewing investment recommendations and compliance documentation, providing the necessary oversight to safeguard the interests of our clients and stakeholders. 

This position is based in Luxembourg, and reports directly to the Board of managers of the company.

Key Responsibilities:

Portfolio Management

• Oversee portfolio management activities to ensure alignment with the fund’s stated investment strategy, risk profile, and legal documentation.
• Ensure proper oversight for external portfolio managers or advisors, including initial and ongoing due diligence, performance reviews, and compliance monitoring.
• Validate investment decisions and ensure compliance with investment restrictions, leverage rules, concentration limits, and liquidity requirements.
• Supervise the implementation of investment procedures and controls, including pre- and post-trade compliance and escalation of breaches.
• Liaise with Risk, Compliance, and Legal functions to ensure the robustness of investment processes and regulatory compliance.
• Coordinate and collaborate with the other Product Delivery Units to guarantee proper delivery of our product offering ensuring client satisfaction and operational leverage. 
• Actively collaborate with external stakeholders, such as Depositary Banks, legal advisors, auditors, and any other.
• Report regularly to the board and the CSSF on the performance, compliance, and operation of portfolio management activities.

Marketing & Distribution

• Define and monitor the marketing and distribution strategy of the funds in line with applicable EU and local regulations (AIFMD, CBDF Regulation).
• Oversee the registration and passporting process for fund distribution across jurisdictions, including notification and de-notification procedures.
• Approve and supervise marketing materials and investor communications to ensure regulatory compliance and alignment with the fund’s objectives and risk disclosures.
• Conduct due diligence and ongoing monitoring of distributors, placement agents, and intermediaries, ensuring they operate under robust AML/KYC and compliance frameworks.
• Ensure compliance with product governance rules, target market assessments, and local marketing requirements in collaboration with Legal and Compliance.
• Oversee reporting obligations related to marketing activities, including cross-border marketing reporting to the CSSF and other national regulators.
• Monitor regulatory developments affecting marketing and distribution and update internal processes and controls accordingly.

UCI Administration (oversight)

• Ensure proper oversight of delegated fund administration providers, including periodic due diligence, SLA adherence, and escalation protocols.
• Participate in management committee meetings, board meetings, and represent the AIFM with regulators and auditors.
• Ensure timely and accurate delivery of financial statements, regulatory filings, and investor reports in accordance with legal and regulatory obligations.
  

Governance & Regulatory Compliance

• Ensure full compliance with CSSF Circular 18/698 and other relevant legal frameworks governing AIFMs.
• Represent the AIFM before the CSSF and during audits, inspections, or inquiries.
• Maintain a governance framework that ensures clear accountability and sound risk management across delegated functions.
• Support internal policy development, incident reporting, and operational risk assessments within the assigned areas

Requirements

• Master's degree in Finance, Law, Economics, or a related field. CFA, CAIA, FRM, and similar certifications are an asset.
• Minimum 6 years of relevant experience in portfolio management for private equity funds in Luxembourg.
• Strong understanding of AIFMD and CSSF Circulars (especially 18/698).
• Proven experience as a Conducting Officer within an AIFM.
• Familiar with cross-border distribution regulations and marketing requirements.
• Exceptional verbal and written communication skills in English; proficiency in German, French, or Spanish is an asset.
• Strong ability to read, synthesise, and interpret complex legal documentation and financial reports, with a basic understanding of the IPEV valuation guideline.
• Highly organised and meticulous, capable of managing multiple priorities and tasks simultaneously while maintaining attention to detail.
• Strong team management and leadership capabilities.

Benefits

• Join a culture that celebrates creativity and welcomes innovative, disruptive ideas, empowering you to make a real impact.
• Immerse yourself in a fast-paced, diverse workplace where you'll have the chance to collaborate and learn from specialists across various fields, fostering personal and professional growth.
• Embrace automation and seamless tech integration in your workflows⚙, while our platform boosts operations through tech leverage, ensuring you stay ahead of the curve and updated with new technologies.
• Work in a comfortable, ergonomic environment within our spacious, modern offices where you can enjoy daily fresh fruit and coffee!
• Monthly afterworks organised by the company to unwind and strengthen team connections.